FOR ARTISTS

2021 Show: Saturday and Sunday, September 25 & 26
10:00am to 5:00pm, rain or shine

Applications open December 1-March 15 via Zapplication


APPLICATION INFORMATION

Digital Images for Jurying

1Number of images to submit
Four representational images of artwork completed within the last 2 years, one of booth displaying the full range of artwork. If you have submitted images in the past, these must be images of new work.
2Nomenclature
Each image must be identified with artist’s surname, first name and by number corresponding with image description on application, i.e., smithjane1.jpg
3Recommended Dimensions
1920 pixels on the longest side. Note: To assist artists who do not have images that are 1920 pixels or larger, the system will also accept images that are at least 1400 pixels on the longest side.
4File Format
Save all images as Baseline Standard JPEG. Do not save as a Progressive JPEG.
5File Size
File Size: JPEGs should be under 5 MB in size.
6Recommended Resolution
Recommended Resolution: between 72 and 300 ppi.
7Color space
Color space: Save images in RGB color space, preferably sRGB.

Rules and Artwork Requirements

All work must be original, produced by the artist, and signed. Limited editions must be appropriately numbered or identified as artist’s proofs. Reproductions must be clearly identified. Wearable Art and Fine Crafts must be of original design and individually made. Artwork displayed should be a result of the artistic category in which you are applying.

Booth Specifications

There will be approximately 200 booths. Each booth area is 12’ x 12’ and located on grass. Tents and display equipment are the artist’s responsibility and must be limited to the assigned space. All materials must be kept within the booth area. Booth assignments will be made during the summer. Booth sharing is not permitted. Be prepared for rain or shine, cold or hot weather. Electricity is not available and generators are not allowed. Battery-operated lights are permitted. Smoking is not permitted at the Art Show, nor are dogs allowed.

Awards

On Saturday, judges will select artists for awards. Please indicate on the application form the medium in which you wish to be judged and listed in the Show directory. The categories are Oils/Acrylics/Watercolors, Printmaking/Drawings/Pastels, Photography/Digital Art, Sculpture, Mixed Media (more than one medium within one work), Wearable Art, Fine Crafts. To ensure a well-balanced event, each category will be limited. Judges begin viewing at 9:30 am. Awards are presented on Sunday morning.


THE WEEKEND OF THE SHOW

1HOURS
Show hours are 10 am to 5 pm Saturday and Sunday. Set-up is permitted Friday between 12 noon and 6 pm and Saturday 6:30am-9:00am.
2VEHICLES AND PARKING
Parking for one vehicle per artist will be provided at the artists’ parking lot adjacent to the Show. Artists must be parked there by 9:00 am and may not move their vehicles until after Show hours. Please advise your patrons and assistants that the artist parking lot is reserved for artists only. Golf cart transport to visitor lots is available for large art purchases. Artists shall comply with all applicable vehicle insurance requirements. Dismantling on Saturday and Sunday may begin at 5:15 pm, unless it is deemed unsafe for pedestrians. NO vehicles will be allowed on the field if it is wet. Please bring hand carts.
3SALES TAX
The New York State Taxation Department requires artists to have a “Certificate of Authority.” To apply for form DTF-17, call 1-518-457-5431. The form is also available from the Tax Department’s website.
4MISCELLANEOUS
If for any reason you are unable to attend the Show, as a courtesy to fellow artists and the Show, please notify us immediately by telephone. If an emergency arises during the Show and it is necessary to leave, you must notify a Show official before you dismantle. The Friends of the North Castle Public Library does not assume responsibility for exhibits or artwork. The Art Show Committee reserves the right to make all decisions concerning participation. There will be no rain dates or refunds in the event the Show must be canceled.

SET-UP PROCEDURE

Set up: Friday noon-6pm; Saturday 6:30am to 9:00am
e-mail:

1LOADING & UNLOADING
Loading and unloading are done on the field by parking your vehicle near your booth, unless the field is wet. In that case, be prepared to dolly in your booth and artwork from the parking lot onto the field. Please move your vehicle as soon as possible so your neighbors can also unload/load conveniently.
2PARKING PERMIT
When you check in, you will be issued a parking permit with your name, booth # and cell phone #. The permit allows you to drive onto the field to load/unload and to park in the Artists’ Parking Lot during show hours.
3PARKING LOT
There is 1 space available for each artist. Vehicles may not be moved from the parking lot until the end of the show day.
4LARGE ART DELIVERY
LAT (Large Art Transport) is a service we offer to artists for transporting artwork to a patron’s vehicle when requested. Patrons are NOT allowed to drive onto the field to pick up artwork.
5SATURDAY EVENING
The field gets damp in the evening. If your work could be damaged by dampness, we suggest you remove it overnight on Saturday.
6SUNDAY NIGHT BREAKDOWN
Artists’ vehicles are allowed on the field after the show as soon as pedestrians have left the field and it is deemed safe. The Parking Committee determines when artists can enter the field for breakdown.
7BOOTH SPACE
Booth space is 12’x12’. Since most booths are 10’x10’, there is 2’ behind the booth for a chair, packing materials, etc. as well as space between your booth and your neighbor’s booth. Booths are located on grass, so be prepared to weight them down.
8SECURITY
The Art Show provides security Friday/Saturday evenings. However, if you are concerned about damage, please remove your work overnight. The Art Show is not responsible for work left in booths overnight.

RULES AND REGULATIONS


  • Artists MUST be present both days of the show from opening to closing.
  • All work must be the artist’s original work and representative of the work submitted with his/her application.
  • The booth area is 12’x12’. All work and materials for packing must be stored in or behind the booth.
  • Artists are responsible for picking up trash around their display area.
  • Electricity is not provided.
  • Displays must be professional in appearance and consistent with application shots.
  • Exhibitors may not display ribbons, awards or prizes received at previous shows.
  • Artists will be responsible for obtaining their own insurance, if desired.
  • No artwork from molds, kits, or other commercial methods is allowed. Ready-made objects (i.e., clothing, furniture) which have been embellished, painted, decorated, dyed or batiked will not be accepted.
  • No posters, postcards, t-shirts, books or personal merchandise can be sold at the show.
  • SALES TAX: The New York State Taxation Department requires artists to have a "Certificate of Authority". To apply for form DTF-17, call 1-518-457-5431. The form is also available from the Tax Department's website, www.tax.ny.gov. Sales tax in Westchester County is 8.38%.


MISCELLANEOUS


REFUND POLICY
Artists who cancel 60 days prior to the show will receive a 75% refund of the booth fee. After this date, refunds will only be considered if extenuating circumstances are presented in writing. These circumstances will be reviewed by the Board and a decision will be made whether or not a refund will be given.

RESTROOM FACILITIES
There are restrooms, including showers, at the Tennis Bubble office at the far end of Artists’ Parking, as well as port-a-johns on the field perimeter.

ACCOMMODATIONS
Nearby hotels are Holiday Inn in Mt. Kisco, NY (1 Holiday Inn Dr.), and Hyatt Regency in Greenwich, CT (1800 E. Putnam Ave).

IN CASE OF EMERGENCY
If for any reason you will be delayed in your arrival to set up or exhibit at the show, please notify us by leaving a message at 914-629-7529. Also, if you are an accepted artist and, for any reason, are unable to exhibit this year, please let us know as soon as possible. There are artists on our waiting list who are waiting for an opening.